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Circulars authors can request changes to archived Circulars to correct inaccurate information, especially when the correction is important for the follow-up community's activities. These may include author lists, subject corrections, typos, and incorrect citations. Do not use the corrections feature to add details of new observations or analyses. In such cases, submit a new Circular with an appropriate subject (e.g. "refined analysis" or "additional observations").

Who can request corrections?

Anyone with a peer endorsement can submit requests for corrections. If the requester is the submitting author, the moderator will likely approve the request immediately. If the requester is a co-author or community member, the moderator will get concurrence from the submitting author via email.

How to request corrections?

  1. Sign in to your GCN account.

  2. Go to the GCN Circulars archive and navigate to the circular that you wish to corret.

  3. Select "Request Correction".

    Screen shot of Circulars archive menu showing how to request corrections.
  4. Edit the Circular as needed and then select "Submit".

  5. The GCN Team moderators will review the requested correction, and may contact the submitter for their concurrence.

Request approval workflow

  1. After a requester submits a corrections request, the GCN Team moderators are informed via the GCN help desk ticketing system.
  2. The requester will receive an email from acknowledging that the ticket was created.
  3. The moderator will either immediately approve or reject the request, or contact the original submitter (if different from the request submitter) via email for clarification or concurrence before accepting or rejecting the request.
  4. The requester will receive an email when the ticket is closed.

View the revision history

A version history for revised Circulars is publicly viewable in the archive with the "Versions" dropdown. Information about the revision are added to the Circular header including when it was edited, who requested the edit, and which GCN moderator implemented the edits. The path{circularID} will always point to the latest version of the Circular.

Screen shot of Circulars archive menu for an entry with a version history.


Several members of the GCN Team serve as moderators for revision requests. Moderators will see requests in the Circulars archive and be notified via the GCN help desk ticketing system. Any moderator can self-assign the ticket, review the revisions, and either accept, reject, or follow up with the submitter via the helpdesk. Once the revision has been either accepted or rejected, the moderator will close the associated ticket.

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